The Ruler ruler bar in Word is used to align the margins and to the. The Gutter section is the distance to the binding of the document and is left blank. Hover between the gray and white ruler areas at the margin you want to edit and drag. System Mac OS X Hardware Game information Technology. Outlines can have as many levels as you like, and the sections are. Other Macintosh word processors automatically wrap text to fit the ruler or line length. The cursor-movement commands make use of the Mac Plus' arrow keys when you're.
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Sales, Royalties, Taxes. Legal. User Guides. Contents.Setting page size and marginsA few key terms before you start:. Trim size. Your printed book's width and height. The most common trim size for paperbacks in the U.S.
Is 6' x 9' (15.24 x 22.86 cm), but you have several other. Bleed. Bleed is a printing term that refers to when printed objects on a page, such as images, background color, or graphics, extend past where the publication will be trimmed. This ensures that your printed objects reach all the way to the edge of the page. When a book is printed, all pages are trimmed to the selected trim size by cutting 0.125” (3.2 mm) from the top, bottom, and outside edges. In order for objects on your page to reach all the way to the edge of the page, those objects must extend past where the page will be trimmed by 0.125” (3.2 mm).
Accounting for bleed is important because it prevents a white border from appearing at the edge of the page when the book is trimmed. The video and step-by-step instructions explain how to set page size and margins for books with and without bleed. For more information on bleed see our Help page. Margins. Every page has three outside margins (top, bottom, and side) and one inside margin (also called the gutter). Margins ensure your text isn’t cut off during manufacturing.
Set your page size before you set your margins. Margin size depends on page count and on whether you have elements that bleed. See this chart to find your margin size:Page countInside (gutter) marginsOutside margins (no bleed)Outside margins (with bleed)24 to 150 pages0.375 in (9.6 mm)at least 0.25 in (6.4 mm)at least 0.375 in (9.6 mm)151 to 300 pages0.5 in (12.7 mm)at least 0.25 in (6.4 mm)at least 0.375 in (9.6 mm)301 to 500 pages0.625 in (15.9 mm)at least 0.25 in (6.4 mm)at least 0.375 in (9.6 mm)501 to 700 pages0.75 in (19.1 mm)at least 0.25 in (6.4 mm)at least 0.375 in (9.6 mm)701 to 828 pages0.875 in (22.3 mm)at least 0.25 in (6.4 mm)at least 0.375 in (9.6 mm).
On the Layout tab, in the Page Setup group, click Size, and then select More Paper Sizes. This opens a dialog box. Enter your book's trim size into the Width and Height fields. In the Apply to list, select Whole document and click OK. This resizes your pages and changes your page count, which you need to know for setting your margins. On the Layout tab, in the Page Setup group, click Margins, and then select Custom Margins. This opens a dialog box.
In the Multiple pages list, select Mirror margins. In the Apply to list, select Whole document. Identify your margin sizes based on page count using the chart at the end of this step. Enter your Top, Bottom, Inside, and Outside margins based on your book's page count. (We used.375 for our outside margin for a professional look.) Do not enter any value into the Gutter field.
Click OK.Tip: If your page count changes, go back and check the inside margin because it may also need to change. On the Layout tab, in the Page Setup group, click Size, and then select More Paper Sizes. This opens a dialog box. Enter Width and Height fields for your trim size with bleed added. Add 0.125' (3.2 mm) to the width and 0.25' (6.4 mm) to the height. For example, if your trim size is 6' x 9' (15.24 x 22.86 cm) (15.24 x 22.86 cm), set the page size to 6.125' x 9.25' (15.54 x 23.46 cm) (15.54 x 23.46 cm).
Microsoft Word might round 0.125' to 0.13'; this is fine. In the Apply to list, select Whole document and then click OK. This resizes your pages and changes your page count, which you need to know for setting your margins. On the Layout tab, in the Page Setup group, click Margins, and then select Custom Margins. This opens a dialog box.
In the Multiple pages list, select Mirror margins. In the Apply to list, select Whole document.
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Identify your margin sizes using the chart at the end of this section. The chart provides the minimum requirements for your margin sizes, but we recommend a top and bottom margin of 1' if you're including headers and an outside margin of 0.375' (9.6 mm) to give your book a more professional appearance. Enter your Top, Bottom, Inside, and Outside margins based on your book's page count. Do not enter any value into the Gutter field. Click OK.Tip: If your page count changes, go back and check the inside margin because it may also need to change. Modifying the Normal style for book bodyThe Normal style is used for your book's body text.
You'll pick your font and font size as well as the alignment of each paragraph, spacing between paragraphs, and the indentation of the first line of each paragraph. These are all style choices so choose based on your genre. On the Home tab, right-click the Normal style and select Modify. Select your Font and Font Size from the lists. (For example, set Font Size to 10 and select the Garamond font.). Click the Format list and select Paragraph.
This opens a dialog box. In the dialog box:.
Under General, set the Alignment to Justified. Under Special, set First line indent to 0.2' (5 mm). Under Spacing, set Before and After to 0 and under Line Spacing select Single. Click OK.Applying the Normal style to book body.
Place the cursor before the first chapter title and then hold down the SHIFT + PAGE DOWN keys until the cursor moves to the end of your document. Keep everything highlighted.
On the Home tab, in the Styles ribbon, click the Normal style.Tip: Applying the Normal style to all of the content after the front matter ensures that any hidden or unintentional formatting is changed.Setting the Heading 1 style. On the Home tab, right-click the Heading 1 style and select Modify. This opens a dialog box. Select your Font, Font Size, and Color, and set the alignment to Center. (For example, select black, Lucida Sans, 24pt, centered.).
Click the Format list and select Paragraph. This opens a dialog box. Under Special, select (none). Under Spacing, set Before and After to 60pt to move the title about a third of the way down the page and separate it from the first paragraph. Click OK on both open boxes to save changes.Tip:Depending on whether the font you chose is large (example: Arial) or a small (example: Times New Roman), you should size between 9 and 12 point. Amazon recommends 9 point for a larger font and 12 point for a smaller font.
Did this page answer your question? The survey is hosted by Qualtrics, so you'll visit their site to fill it out.Formatting chapters (section breaks and chapter titles)Why this step matters:. Section breaks.
To ensure that your content begins on the correct page, use section breaks. Section breaks allow you to change the formatting of a specific section without affecting other sections. Add a section break between the front matter and book body to distinguish these parts of the book. Also, use section breaks so each chapter title page starts on its own page. Chapter titles. When you format each chapter title page, apply the Heading 1 style to each chapter title. In addition to the consistent look that Heading 1 provides throughout your book, using Heading 1 tags the chapter title so that it will appear in the table of contents, which is explained in Step 9.
Did this page answer your question? The survey is hosted by Qualtrics, so you'll visit their site to fill it out.Formatting front matterFront matter are the sections that come before the first chapter. Some elements are expected and others are optional, but there is a standard order. Learn more about.Tip: Right-facing pages are odd numbered pages in printed books because the first piece of paper is on the right side, facing up from the open, printed book. The back of the cover is the left-facing page.
Copyright © 2018 Author NameAll rights reserved.ISBN-13:To make the copyright symbol, hold down the CTRL + ALT + C keys. If you choose a KDP ISBN, it is your ISBN-13. If you have a 10-digit ISBN, change 'ISBN-13' to 'ISBN'.Dedication.
To format the dedication, apply Heading 1 to the dedication title. Select all of the dedication content. On the Home tab, in the Paragraph group, select Center.Table of contents (TOC)You'll add and format the TOC in Step 9.Preface, acknowledgments, and prologue pages. Apply Heading 1 to the titles of these pages.
Apply the Normal style to the content of these pages.In Step 2, you modified Heading 1 for all chapter titles. Using the Heading 1 style also pulls anything tagged Heading 1 into the Table of Contents (Step 9). Use Heading 1 for any front matter pages that you want in your TOC. Did this page answer your question? The survey is hosted by Qualtrics, so you'll visit their site to fill it out.Adding paginationSome books have different pagination styles between the front matter (Roman numerals) and book body (Arabic numerals). If you're unsure whether to use different pagination styles (it's not typical for novels), find books with content similar to yours to get an idea of what readers expect. To achieve different pagination styles, you have to use section breaks (see Step 3).
Removing page numbers from certain pages of front matter is a design choice and requires more Microsoft Word skill and time.Unlinking footers between front matter and book body. Double-click the bottom of the first page of Chapter 1 to activate the Header & Footer Tools on the Design tab.
With your cursor in the footer, you'll see Link to Previous highlighted in the Navigation group. Click Link to Previous to deselect it.Removing page numbers from certain front matter pagesTo remove page numbers from certain front matter pages (example: title page, half title page):. Double-click the bottom of the page to activate the Header & Footer Tools on the Design tab. In the Options group of the Design tab, click Different First Page.Tip: It may seem confusing to add page numbers individually and then remove some. We recommend this so that the page numbers flow consecutively whether they are displayed or not.Fixing page numbering issuesYou may notice that the pagination is restarting at 1 at the beginning of a chapter or section. To fix this:. Double-click at the bottom of each page where the numbering restarts to activate the Header & Footer Tools on the Design tab.
Click Page Number and then select Format Page Numbers. In the dialog box, set the Page numbering to Continue from Previous Section. Click OK. Adding headers. Go to the first page of Chapter 1 and double-click the top of the page to activate the Header & Footer Tools Design tab. In the Navigation group, click Link to Previous to deselect it. ( Same as previous should no longer appear in the header.).
On the Header & Footer Tools Design tab, in the Options group, click the check box next to Different Odd & Even Pages. Repeat this process on the second page of Chapter 1. This ensures that your headers do not appear in the front matter. If the even page numbers have been removed from your manuscript, you can add them back by double-clicking the bottom of page two of Chapter 1 to activate the Header & Footer Tools on the Design tab. Click Page Number and then select Bottom of Page and Plain number 2.
Go to the first page of Chapter 1 and double-click the top of the page to activate the Header & Footer Tools Design tab. In the Header & Footer group, click Header and select Blank. To add the book title to all odd pages, select the placeholder text and replace it with the book title. Highlight the book title in the header. On the Home tab, in the Paragraph group, and select Center Alignment.
Select the header for page 2, and repeat steps 6 through 9 to add the author name to the even pages.Removing headers and footers from chapter title pagesIt's common for chapter title pages not to include headers. Here's how to remove them:.
Double-click the top of the chapter title page to activate the Header & Footer Tools on the Design tab. In the Options group of the Design tab, click Different First Page.
The header and footer disappear.Tip: You might find it more efficient to perform the tasks for each chapter title page (applying Heading 1, first paragraph, drop cap, and removing headers and footers) before moving on to the next chapter title page. This is covered in Step 7. Highlight the first paragraph of the chapter and apply the First Paragraph style. To add the drop cap, keep the first paragraph highlighted and go to the Insert tab. In the Text section, click the Drop Cap menu and select Dropped. To modify the drop cap, click the Drop Cap menu and select Drop Cap Options to modify the Font, Lines to drop, and Distance from text. (For example, Lucida Sans, Lines to drop: 3, Distance from left: 0.05'.).
Repeat the steps above on each chapter title page. (For example, if you have 12 chapters, you would repeat these steps 12 times.).
Place the cursor just before the place where the image should appear. On the Insert tab, click Pictures and browse to find the desired image. Click Insert to add the image. Set the image positioning to have text wrap around it. This allows you to reposition the image on the page. To set text wrapping, click the image to open the Picture Tools Format tab, click Position, and then select any of the options under With text wrapping.
After applying text wrapping, you can reposition your image by dragging and dropping it. Right-click the image and select Size and Position. In the pop-up menu, confirm that the checkbox next to Lock aspect ratio is checked. Adjust the height or width as desired and click OK. Make sure that the image is inside all four margins. You can turn on Gridlines to show where your margins begin by going to the Layout tab, clicking Align, and selecting View Gridlines.
If the image is sized so that it is close to the margins, do the math. Subtract your inside and outside margins from the trim size for width and subtract top and bottom from the trim size for height.
The image size cannot be larger than:. Image Size Width (No Bleed) = Trim Size – Inside Margin – Outside Margin. Image Size Height (No Bleed) = Trim Size – Top Margin – Bottom Margin. Place the cursor just before the place where the image should appear. On the Insert tab, click Pictures and browse to find the desired image. Click Insert to add the image. Set the image positioning to have text wrap around it.
This allows you to reposition the image on the page. To set text wrapping, click the image to open the Picture Tools Format tab, click Position, and then select any of the options under With text wrapping. After applying text wrapping, you can reposition your image by dragging and dropping it. To size an image for bleed, right-click the image and select Size and Position. In the pop-up menu, confirm that the checkbox next to Lock aspect ratio is checked, and then adjust the height or width as needed to make the image bleed to the edge of the page. Click OK. To have the image bleed from side to side, set the width of your image to the width of your trim size plus 0.125' (3.2 mm).
(For our example book, we sized our image width to 6.125' (15.54 cm).). If you want your image to bleed from top to bottom, set the height of your image to.25' plus book's trim size height. (For a 6' x 9' (15.24 x 22.86 cm) book, set the height to 9.25' (23.46 cm).). Before you upload your interior file to KDP, make sure that you choose Bleed in the KDP paperback options, on the Paperback Content tab, in the Print Options section. Did this page answer your question?
The survey is hosted by Qualtrics, so you'll visit their site to fill it out.Creating a table of contents (TOC)Not all paperbacks have a TOC. If you're unsure whether to include one, find books with content similar to yours to get an idea of what readers expect. If you also want to publish your book in digital format, creating a TOC now will save you time. Because Amazon requires all Kindle eBooks to have a TOC, which allows readers to navigate between chapters easily. Adding an automated table of contents. Highlight the table of contents text on the placeholder page that you created in Step 4, in the 'Adding Section Breaks and Blank Pages' section.
On the References tab, click Table of Contents and select Automatic Table 2 to insert a new TOC. Format the Table of Contents heading by choosing font, size, and alignment. (For example, Lucida Sans, 24pt, center alignment.)Updating the table of contents. To update the table, click the TOC and go to the References tab.
In the Table of Contents section, click Update Table. Turn on hidden formatting symbols by clicking the paragraph symbol on the Home tab. Scroll through the document looking for any spacing issues. To embed fonts, go to the File tab, click Options and select the Save menu.
Scroll to the Preserve Fidelity when sharing section and check the Embed fonts in the file option. Leave other options unchecked. Click the Advanced menu and scroll to the Image Size and Quality section. Click the checkbox next to Do not compress images in file. Set the default target output to 330 ppi.
Click OK to save changes. To export as a PDF, go to the File tab, click Export, and then click Create PDF/XPS Document. In the pop-up menu, click Options and then click the checkbox next to ISO 9005-1 compliant (PDF/A). This flattens any transparencies within the document.
Click OK to save changes. Click the Publish button to create a PDF of the Microsoft Word document.You're now done formatting your interior file! To upload it to KDP, go to your.
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